Electronic Records Management Training

About Course

As organizations transition from paper to digital, effective electronic records management becomes critical for compliance, efficiency, and business continuity. This comprehensive course equips records managers, administrators, and IT professionals with the knowledge to implement robust electronic records management systems that meet legal and regulatory requirements while enabling seamless information access.

What Will You Learn?

• Records Lifecycle – Master creation, maintenance, and disposition of electronic records
• Compliance & Legal – Understand data protection laws and regulatory requirements
• Digital Preservation – Ensure long-term accessibility and integrity of records
• Metadata & Taxonomy – Design effective classification and retrieval systems
• Implementation Strategies – Plan and execute ERM system deployment

Audience

• Records Managers – Professionals responsible for organizational records
• Compliance Officers – Ensuring regulatory adherence and data protection
• ICT Managers – Overseeing digital systems and infrastructure
• Administrative Officers – Managing day-to-day records and information
• Government Officials – Handling public records and archives
• Legal Professionals – Managing case files and confidential documents

Course Content

Foundations of Records Management

• Principles and theories of records management
• Legal and regulatory frameworks in Kenya and globally
• Records lifecycle: creation to disposition
• Policy development and governance structures

Electronic Records Systems

• ERM system selection and procurement
• Metadata schemas and taxonomy design
• Digitization and document capture
• Workflow automation and integration

Compliance & Risk Management

• Data protection laws (Kenya Data Protection Act, GDPR)
• Retention schedules and disposal procedures
• Audit trails and accountability
• Risk assessment and mitigation

Digital Preservation

• Long-term preservation strategies
• File formats and migration planning
• Authenticity and integrity verification
• Disaster recovery and business continuity

Implementation & Change Management

• Project planning for ERM deployment
• Stakeholder engagement and training
• Change management strategies
• Monitoring and continuous improvement

Requirements

Basic understanding of office systems and document management. No technical background required.

Certification

Upon completion, participants receive a Certificate in Electronic Records Management from the African eDevelopment Resource Center.

Course Includes

• 5 days expert-led training at Tatu City, Dweck Industrial Centre
• Comprehensive course materials and templates
• Records retention schedule samples
• Policy templates and frameworks
• Certificate of completion